Accounts Payable (AP) Management
Product Overview
Protect your cash flow, optimize your working capital, and maintain excellent vendor relationships with a fully managed Accounts Payable system. This product streamlines how your business tracks and pays its bills, eliminating manual errors, late fees, and unauthorized expenses. We implement secure digital workflows that give you complete visibility over what you owe, ensuring you pay the right vendors the right amount at exactly the right time.
Scope of Work
-
- Vendor Onboarding & Maintenance:
Collecting tax forms (like W-9s or regional equivalents), verifying payment details, and managing vendor profiles. - Bill Capture & Coding: Digitizing incoming paper or email invoices, extracting key data, and coding them to the correct expense accounts.
- Approval Routing: Setting up customized, automated digital workflows to route invoices to managers for payment approval before cash leaves the business.
- Payment Scheduling: Batching approved bills and scheduling electronic transfers, checks, or card payments to maximize early payment discounts and avoid late penalties.
- Aging Analysis & Reporting: Generating regular Accounts Payable Aging Reports to show exactly who you owe and when payments are due.
- Vendor Onboarding & Maintenance:
Accounts Receivable (AR) Management
Product Overview
Accelerate your incoming cash flow and dramatically reduce your days sales outstanding (DSO) with a proactive Accounts Receivable product. We design and manage an efficient invoicing lifecycle that makes it easy for your clients to pay you on time. From professional invoice creation to polite, systematic payment collections, we protect your revenue and keep your hard-earned cash moving smoothly back into your bank account.
Scope of Work
-
- Invoice Generation & Delivery: Creating accurate, professional client invoices based on contracts, timesheets, or sales orders, and sending them immediately upon project milestones.
- Payment Gateway Integration: Setting up online payment portals directly inside invoices so clients can pay instantly via credit card, bank transfer, or digital wallets.
- Payment Allocation: Matching incoming customer deposits to their respective open invoices in your accounting system to keep customer balances accurate.
- Automated Collections & Follow-ups: Activating polite, automated email and text reminders for clients with upcoming or overdue invoices.
- AR Aging Tracking & Escalation: Reviewing your Accounts Receivable Aging Report weekly to identify severely overdue accounts and flag them for direct human outreach or dispute resolution.
If you want to move forward, let me know which accounting software you use or the volume of transactions you handle. I can then help you write tiered pricing packages (e.g., Basic, Growth, Premium) for these three products.
Reviews
There are no reviews yet.